So, you’re hiring for a new role on your team?
Congratulations!
While this is a really exciting time, it’s also a time to be realistic and well prepared.
With hiring comes a million and one new tasks on your plate. During the hiring process, you’ll ultimately move slower, and, in turn, move faster when the new hire starts. So be kind to yourself.
Before you get to talk to a single candidate, you’ll have to spend days on activities like:
With so much to do, it’s essential to lean on software when possible to cut down the headaches of hiring. And, in this case, we’ll walk through interview scheduling software to help you out.
That means no more of the endless back-and-forth scheduling hassle.
Interview scheduling software streamlines and automates the process of scheduling job interviews so you don’t have to waste unnecessary time coordinating them.
In this article, we've handpicked seven top-notch interview scheduling software solutions to supercharge your hiring process and candidate experience.
Plus, we’ve compiled a list of 10 dos and don’ts to keep in mind while shopping for the right interview scheduling software.
Let’s dive in!
In today's fiercely competitive job market, learning to schedule interviews efficiently and engage candidates effectively is critical to success. If you take too long, you risk your top candidates accepting someone else's offer.
Investing in solid interview scheduling software is a fantastic place to start to keep candidates flowing throughout your interview process and deliver a positive candidate experience.
YouCanBookMe's fully customizable interview scheduling tool makes scheduling interviews smooth, seamless, and hassle-free for your candidates. You can ensure you and your interviewee are always on the same page with automated interview scheduling, text and email reminders, automated follow-ups, and custom booking forms.
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Unique selling point ⭐ YouCanBookMe offers unparalleled customization, allowing you to personalize every aspect of the scheduling process easily. |
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YouCanBookMe offers a free forever plan. They have one pricing tier for their paid plan, which is $12/calendar/month.
Paradox takes interview scheduling and candidate engagement to the next level with its AI-driven platform. This software automates interview scheduling, sends interview reminders, and engages candidates through conversational AI. Paradox also offers insights into interview processes and streamlines the hiring journey, ensuring a positive candidate experience.
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Unique selling point ⭐ Paradox features an AI conversational tool called Olivia that chats with candidates for you |
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Only available upon request.
SparkHire enhances recruiter efficiency and streamlines interview scheduling. The software’s one-way video interview scheduling expedites initial candidate screening to ensure you only hire the best candidates for the job. Additionally, Spark Hire offers interview collaboration tools, user group creation, and integration options, making the hiring process more effective and engaging.
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Unique selling point ⭐ Spark Hire allows scheduling one-way interviews to pre-screen candidates. |
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Spark Hire only offers paid plans starting at $149/month.
Calendly, known for its user-friendly interface and straightforward scheduling, shines in managing multi-stage interviews. Do you use LinkedIn as a talent acquisition tool? Great because Calendly’s LinkedIn integration lets you schedule interviews directly from LinkedIn Messenger, making candidate outreach and engagement a piece of cake.
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Unique selling point ⭐ Calendly’s LinkedIn integration lets you schedule interviews directly from LinkedIn Messenger. |
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Calendly has a free forever plan. For paid plans, pricing starts at $12/user/month.
Setmore is your go-to solution for seamlessly integrating interview scheduling into your website. It plays nicely with popular website builders like WordPress, Wix, and Squarespace. Candidates can easily book interviews through Instagram, giving candidates a modern scheduling option and recruiters a chance to showcase company culture.
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Unique selling point ⭐ Setmore’s Instagram integration lets candidates schedule interviews through the popular social media platform. |
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Setmore offers a free forever plan for up to 4 users. Paid plans start at $9/user/month.
Rooster is known for offering seamless two-way integration with Workday HCM. With customizable interview reminders, automatic language translation into 109 languages, and a playful leaderboard, it's your go-to for international talent acquisition. As a bonus, Rooster's analytics module provides actionable insights to streamline your hiring process.
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Unique selling point ⭐ Rooster features automatic translation into 109 languages. |
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Rooster pricing is only available upon request.
HireVue, a cloud-based interview scheduling software, automates scheduling, sends automated text follow-ups, and offers psychometric and game-based interviews. It's a game-changer for technical roles with coding assessments and automated scoring. HireVue also reduces time to hire and provides role-specific interview guides.
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Unique selling point ⭐ HireVue’s game-based and technical assessments are great for IT recruiting for enterprise organizations. |
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Considering that HireVue addresses enterprise organization, their pricing starts at $35,000.
✔️ Do prioritize candidate self-scheduling: Look for interview scheduling software that allows candidates to self-schedule interviews. This feature empowers candidates to choose convenient interview times, enhancing their candidate experience.
✔️ Do opt for automated interview reminders: Choose interview scheduling software that sends automated interview reminders to candidates through email or text. This reduces no-shows and ensures candidates are well-prepared for their interviews.
✔️ Do seek user-friendly interfaces: Prioritize software with user-friendly candidate interfaces. A simple and intuitive scheduling process can leave a positive impression on potential hires.
✔️ Do check for integration with calendar apps: Pick a platform that integrates seamlessly with popular calendar applications (e.g., Google Calendar). This simplifies the process of syncing interview times with candidates' calendars.
✔️ Do consider customization: Select software that allows you to customize interview scheduling pages to reflect your company’s branding and messaging. This creates a more cohesive candidate experience.
❌ Don’t disregard flexibility: Your candidate may need to reschedule or cancel their interview. Avoid choosing software that makes this process overly complicated or labor-intensive.
❌ Don't neglect mobile optimization: Ensure candidates can easily schedule interviews from smartphones or tablets, as many may prefer this method.
❌ Don't forget about time zone management: Steer clear of interview scheduling software that doesn't handle time zones effectively. Candidates from different regions should have a seamless experience without having to calculate time differences.
❌ Don't overlook communication: Don't choose interview scheduling software that lacks communication features, such as confirmations and follow-ups. Candidates should receive timely and clear communication regarding interview details, directions, and additional instructions.
❌ Don't ignore candidate feedback: Look for software that allows candidates to provide feedback on their interview scheduling experience, helping you continually improve the interview process.
Interview scheduling software is designed to streamline and automate job interview scheduling. It eliminates the need for back-and-forth emails and helps you coordinate interview times efficiently. You need it to save time, reduce scheduling conflicts, and provide a better candidate experience.
Interview scheduling software can improve the hiring process by automating scheduling interviews, sending email reminders to candidates and interviewers, and ensuring everyone is on the same page regarding interview times. This efficiency leads to faster recruitment decisions and a smoother overall hiring process.
Interview scheduling software can benefit many industries, including retail, hospitality, IT, healthcare, SaaS, etc. Any industry that conducts job interviews and needs to coordinate schedules can benefit from these tools.
That depends on what interview scheduling software you choose and which features you’re looking for. Many scheduling tools, including YouCanBookMe, Setmore, and Calendly, have a free version available. Remember that the free versions typically have fewer features than the paid plans.